(This is a translation of the official version in Chinese 沪交研〔2017〕81 号. In case of any discrepancy, the Chinese version shall prevail.)
Chapter One: General Provisions
Article 1 To further improve the quality of graduate training, facilitate the University going global, strengthen and standardize the management of study abroad programs for graduate students (hereinafter referred to as "Programs") of the university, these regulations are formulated according to the relevant national regulations and SJTU documents.
Article 2 The “Programs” referred to in the regulations include the government-sponsored study abroad programs for graduate students, transnational (cross-border) intercollegiate exchange programs and other study abroad programs for graduate students in which students are recommended, dispatched and managed by the University.
Article 3 The graduate students referred to in the regulations refer to the full-time Master students and doctoral students of the University. If there are any special regulations for each program, they will be implemented according to the program.
Article 4 Program implementation follows the principle of "fairness, justice and openness". Each program should formulate and make public the specific selection criteria, funding details and implementation process.
Article 5 The Graduate School is responsible for the management of study abroad programs for graduate students.
Chapter Two: Program Categories and Requirements
Article 6 Government-sponsored Study Abroad Programs for Graduate Students,
(1) Government-sponsored study abroad programs for graduate students are designed to implement the strategy of reinvigorating the country with talents, promote the development of first-rate universities, and enhance the ability to build an innovation-oriented country, in which top students from first-rate universities will be selected to study in top-ranking institutions and majors abroad, and study with first-rate supervisors.
(2) The China Scholarship Council is responsible for the overall implementation and management of the government-sponsored study abroad programs for graduate students, and evaluates the organization of programs in due course; the Graduate School of SJTU is in charge of selecting and recommending outstanding students.
(3) The government-sponsored study abroad programs for graduate students should be strictly implemented in accordance with the “Regulations on the Management of Government-Sponsored Graduate Students Studying Abroad (Trial)”, the “Implementation Plan of Government-Sponsored Study Abroad Programs” and the relevant documents of the Ministry of Education and the China Scholarship Council. The Graduate School will release the implementing measures of the program when it is available in a timely manner.
(4) The government-sponsored study abroad programs for graduate students are launched in November every year. The application period is from March to April of the following year. The specific details are subject to the notification of the China Scholarship Council, and the time period for SJTU to accept applications is subject to the work schedule released afterwards. Programs of special channels will be processed within the time period announced on the website of the China Scholarship Council or notified in the official letter, and the acceptance deadline of our University is 5 working days earlier than the acceptance deadline of the China Scholarship Council.
(5) As for the government-sponsored study abroad programs for graduate students, the detailed funding will be in accordance with the relevant documents of the China Scholarship Council.
Article 7 Transnational Intercollegiate Exchange Programs
(1) Transnational intercollegiate exchange program refers to the cooperation program between SJTU and each school (department) and overseas universities or research institutes, in which SJTU graduate students go to the other university for long-term or short-term training, study and internship.
(2) Each school (department) must record the agreement in the Graduate School after it is signed or renewed. The Graduate School will assist graduate students participating in the program to go through the procedures of registration, course selection, credit transfer, grade management, suspension and reinstatement according to the agreement.
Chapter Three: Selection and Dispatch of Graduate Students for Government-sponsored Study Abroad Programs
Article 8 The Graduate School is responsible for handling the application, evaluation and submission of government-sponsored study abroad programs for graduate students held by SJTU. Within 5 working days before the program application deadline, the Graduate School shall complete the evaluation and make the results public. Those who qualify for funding by the China Scholarship Council should go through the procedures of request for leave, withdrawal of accommodation, relevant funding certificates, agreement signing, application for going abroad, political screening, passport, visa, etc. in a timely manner. The specific process is based on the program implementation guide.
Article 9 If students have any objections to their unsuccessful applications, they may submit them in writing to the Graduate School in real name 3 working days before the acceptance deadline by the China Scholarship Council. The Graduate School will invite experts to review the relevant materials of the applicants and provide feedback in writing before the acceptance deadline of the program.
Article 10 The Graduate School is responsible for providing pre-departure education and training for graduate students participating in government-sponsored study abroad programs, as well as providing guidance and assistance in terms of the procedures required for going abroad.
Chapter Four: Selection and Dispatch of Graduate Students for Intercollegiate Exchange Programs
Article 11 The Graduate School is responsible for processing the application and evaluation of students of university-level exchange programs, and each school (department) is responsible for processing the application and evaluation of students of school(department)-level exchange programs and reporting to Graduate School for record. The students sent abroad should complete the procedures of suspension/drop-out, check-out, agreement signing, application for going abroad, passport, visa, international air ticket, etc. according to the relevant regulations. The specific process is subject to the agreement.
Chapter Five: Evaluation System and Consequences of Breach of Contract
Article 12 The Graduate School establishes an evaluation system for various programs, evaluates their overall effectiveness and implementation, and adjusts and improves each program according to the evaluation results.
Article 13 Any graduate student who has been granted the financial support for the government-sponsored study abroad program may not withdraw from the contract without legitimate objective reasons; otherwise, according to the regulations of China Scholarship Council, the defaulters or their guarantors will bear the corresponding responsibility for the breach of contract and cancel their qualification for various international exchange, joint training and international conference funding programs of SJTU.
Article 14 The University implements the management system of contracting for graduates going abroad. The graduate students shall sign the SJTU Agreement on Study Abroad Programs for Postgraduates with the University before departure. Students who participate in government-sponsored study abroad programs shall sign the Agreement on Funding for Studying Abroad with the China Scholarship Council before departure.
Article 15 Those who violate the agreement by changing the destination abroad without permission, unilaterally terminating the agreement, returning home early without completing the project, or delaying the return home without approval during their studies abroad will be disqualified from applying for various international exchange, joint training and international conference funding programs of the University.
Article 16 Graduate students should submit a summary report to the Graduate School within 3 months after returning to China from the exchange program. Graduate students who do not submit the summary report, do not submit it on time or the submitted report does not comply with the regulations, or do not return to the University to register within a specified time span, etc. will be disqualified from applying for various international exchange, joint training and international conference funding programs of the University.
Article 17 Graduate students who go abroad to participate in joint training or exchange programs should go through the relevant procedures in time after completing the scheduled tasks of the programs and returning to SJTU; those who do not go through the relevant procedures in time without valid reasons or leave approval will be dealt with in accordance with the SJTU regulations on the Student Status Administration of Postgraduates.
Chapter Six: Supplementary Provisions
Article 18 These regulations are subject to interpretation by the Graduate School and come into force on September 1, 2017. In case of any discrepancy between this and previous version of the regulations, this version shall prevail.
