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SJTU Regulations on Teaching Activities for Graduate Programs
Date:2018-10-12 Clicks:

 (This is a translation of the official version in Chinese 沪交研〔2017〕102号In case of any discrepancy, the Chinese version shall prevail.)

Chapter One: General Provisions

 

Article 1 Teaching management is of great importance to the graduate education, and the course teaching is a paramount means for the graduate students to master the basic theories and the systematic expertise. Standardizing and strengthening the management of the teaching activities for the graduate programs, as well as establishing and maintaining the order of course teaching are essential to guarantee and improve the quality of the graduate education.

 

Article 2 The teaching activities of graduate programs are managed by both the University and the Schools. As the administrative authority of the teaching activities for the graduate programs of the University, the Academic Affairs Office of the Graduate School is responsible for the macro management of the graduate teaching of the whole University, and for coordinating and managing all the General Courses, as well as the evaluation and examination of curriculum development and various teaching activities of the graduate programs. As the entities which practically implement the teaching activities, the respective Schools (Departments) shall be in charge of the graduate education and management within the Schools. The Schools (Departments) which offer General Courses shall take responsibility for their practical implementation.

 

Chapter Two: Formulation and Revision of Curriculum System

 

Article 3 The respective schools should develop the program curricula according to the academic discipline involved.

 

1. Principles for program curriculum development

The development of the program curriculum shall take the training objective and the degree requirement as the fundamental basis, thoroughly implement the graduate training objective and the degree requirements of the discipline, and pay attention to the systematic design and overall optimization of the curriculum. The program curriculum shall always take the ability development as its core task, and the training of innovation ability as its highest priority, and shall broaden the students’ knowledge foundation, nurture their scientific and humanistic literacy, enhance the integrity and connection of the curricula of different education stages, as well as avoid opening courses merely according to the available professors’ research directions. Courses shall be classified in a scientific manner and designed based on the first-level academic discipline. Efforts shall be made on the setting of interdisciplinary courses and the increase of courses involving research methodology, seminar as well as practice.

 

2. Content of the curriculum system

The graduate curriculum system consists of four parts, namely, General Courses, Specialized Core Courses, Specialized Frontier Courses and Elective Courses. The system involves the course setting and syllabus of each course.

 

The training plan for each graduate student shall be established by the supervisor (or the supervising group) in accordance with the program curriculum.

 

3. Procedures and timeline for the development of the program curricula

The curriculum system of each discipline shall be developed in accordance with the first-level academic discipline. It should be approved by the Academic Degree Evaluation Sub-committee and/or the Graduate Education Steering Committee of the School (Department), and then be approved, signed and stamped by the discipline chair and the School (Department) head in charge of graduate education, and reported to the Academic Affairs Office of the Graduate School for archive.

 

The program curriculum of each discipline shall be developed in spring each year, submitted to the Graduate School by April, and uploaded to the Graduate Education Info Management System for course arrangement and enrollment.

 

Article 4 Regarding the newly opened courses in the curriculum system, the responsible professor shall fill in the “Application Form for Opening New Graduate Course in Shanghai Jiao Tong University” in the Graduate Education Info Management System. The form shall be printed upon completion and submission, signed and stamped by the discipline chair and the School (Department) head, and thereupon delivered to the Academic Affairs Office of the Graduate School for the record.

 

Chapter Three: Course Instructor

 

Article 5 The graduate courses shall generally be taught by professors, associate professors, lecturers with Doctoral degrees or other personnel with equivalent professional titles. With the consent of the School (Department), some courses can also be taught by non-PhD lecturers with over four years’ teaching experience. Regarding the engagement of graduate course instructors from outside the University, a written report shall be submitted by the relevant discipline three months prior to the starting of the course, reviewed and approved by the School (Department), and thereupon delivered to the Academic Affairs Office of the Graduate School for archive.

 

Article 6 The course instructors shall submit the updated course syllabus before the beginning of the new semester in the Graduate Education Info Management System, and shall deliver the course according to the teaching plan and the course syllabus. To guarantee a strict teaching plan, all the courses listed in the Course Arrangement Form shall be delivered on time, and the course instructor cannot suspend the course or alter its commencement date or classroom at will. The course instructor who does need to adjust the course under special circumstances shall fill out a written application form (downloadable on the homepage of the Graduate School ), which shall be approved and signed by the School/Department, and thereafter submitted to the Academic Affairs Office of the Graduate School a week before the course commencement date. The adjustment can only come into force upon the Graduate School’s review and approval. Meanwhile, the instructor shall timely inform the students of the adjustment and make thorough preparation for each class.

 

Article 7 The course instructors shall cooperate with the departments responsible for teaching management on matters like the course commencement and enrollment, class attendance, examination arrangement, grade input, teaching appraisal and keeping of course assessment materials. In case the teaching order is disturbed or a poor teaching quality is resulted due to the instructor’s irresponsibility, the relevant instructor shall be reported to the Academic Affairs Office of the Graduate School and dealt with according to the University regulations.

 

Chapter Four: Course Arrangement

 

Article 8 The Academic Affairs Office of the Graduate School and the graduate offices of the respective Schools (Departments) are responsible for the arrangement of the General Courses and the Specialized Courses (Specialized Core Courses, Specialized Frontier Courses and Elective Courses), respectively. The University arranges the graduate courses for the next semester three times per academic year, prior to the end of each semester. In order to promote the summer semester, outstanding overseas instructors will be introduced to expand the international impact of the graduate education. All schools shall determine the teaching plans of the next summer semester by the end of November each year.

 

Article 9 The Academic Affairs Office of the Graduate School and the Schools (Departments) should set up the courses according to the requirements as specified in the graduate program curriculum for each academic discipline. The Course Schedule shall specify the time, weekday, total number of weeks it lasts, as well as the place, capacity, course instructor, instruction language, course syllabus, learning materials, etc. The Course Schedule shall be entered into the Graduate Education Info Management System, and the schedule for the following spring (fall) semester shall be published on the website of the Graduate School within the last two weeks of the semester. The Course Schedule for the summer semester shall be published on the website of the Graduate School before May each year.

 

Article 10 In principle, the Schedule cannot be changed once published, and shall be strictly implemented to guarantee the teaching order. Failure to deliver the classes as scheduled can only be justified in cases of force majeure or out of other legitimate reasons. The course instructors shall prioritize teaching over all other business or personal issues. In case the course instructor violates the Course Schedule, suspends or changes courses without permission, such cases shall be dealt with as teaching accidents according to the university regulations, once the fact is reported or discovered in the spot check. In case an adjustment has to be made under special circumstances, an application shall be submitted to the Graduate School at least one week prior to the adjustment, which can only be implemented upon approval.

 

Chapter Five: Course Assessment

 

Article 11 Assessment must be carried out for all graduate courses without exception. It can take the form of open-book or closed-book examinations, essay, or combined written-oral tests. The final grade can be determined based on a comprehensive evaluation of the class performance, assignments, class discussion, research report, social practice, etc. For the assessment methods not listed above, the grading can be performed in a similar manner.

 

Article 12 In terms of the design of test papers for graduate General Courses and some Specialized Core Courses, the teaching and the examination shall be managed separately by establishing a specialized test paper design group, or progressively creating problem database for the course. All course instructors and personnel involved in the setting of test problems shall obey the relevant regulations on keeping the problems undisclosed, and cannot divulge them in any way. The tests shall be designed to have an appropriate level of difficulty and amount. Under regular circumstances, an examination lasts for 120 minutes, and cannot be prolonged or shortened at will.

 

Article 13 The Academic Affairs Office of the Graduate School shall be responsible for the scheduling and organizing of the examinations of graduate General Courses within the University. Examinations of Specialized Courses shall be scheduled by respective Schools (Departments). All the examination schedules shall be published on the Graduate School website beforehand, and shall not be changed once published. In case adjustments are needed, a notification shall be made promptly. During the examination, at least two proctors shall be present at the examination venue, and the relevant regulations on the course examination should be strictly followed. The Academic Affairs Office of the Graduate School and respective Schools (Departments) shall organize inspections to the examinations, and any violation to the regulations found shall be treated seriously according to the relevant regulations.

 

Chapter Six: Course Retake (Re-examination)

 

Article 14 Master students who fail the examination of courses listed in their training plan can apply for a course retaking or re-examination, yet the original courses cannot be substituted or removed from the training plan. Students whose GPA is less than 2.70 can apply to retake an unsatisfactory GPA course with a grade of less than B- (B- excluded). Upon the approval of the course instructor, the student can have a re-examination without retaking the course. PhD students who fail the examination of courses listed in their training plan can apply for course retaking or re-examination, yet the original courses cannot be substituted or removed from the training plan. Each course can be retaken (or reexamined) at most twice.

 

Graduate students who intend to retake a course or have a re-examination shall submit an application in person in the Graduate Education Info Management System within the first two weeks of each semester. Upon the review and approval of the Graduate School, the student can be enrolled into a corresponding teaching class and retake the course (or have a re-examination).

 

Article 15 For previously failed courses, if a grade of B- or above is obtained after retaking the course (or re-examination), the grade shall be recorded as B-. In case a grade of lower than B- is obtained after retaking the course (or re-examination), the grade shall be recorded as it is. In case the student got a passing grade, while his/her GPA is less than the standard of 2.70, the grade obtained from retaking (or re-examination) shall be recorded as is.

 

In case the grade obtained from retaking (or re-examination) is lower than the original one, the lower one shall be recorded and used to calculate GPA. In case the student did not receive a grade or was absent from the examination, the grade obtained from retaking (or re-examination) shall be recorded as is. The grades obtained from retaking (or re-examination) shall be recorded in the corresponding column in the transcript. Course retaking (or re-examination) shall be conducted at the same time as the teaching class of the following academic year.

 

Chapter Seven: Grade Management

 

Article 16 The assessment result of graduate courses should be scaled with the eleven-grade system ranging from ‘A+’ to ‘F’, or marked as ‘Pass/Fail’. The specific grades and their corresponding GPA scores are listed as below (applicable to graduate students enrolled since the fall semester of 2016):

 

100-mark system

11-grade system

GPA

Remarks

[95, 100]

A+

4.0

Excellent: The student has   an in-depth understanding of the courses attended as well as a broad and   solid knowledge base. The proportion of students getting A+, in principle,   shall not exceed 5%.

[90, 95)

A

4.0

[85, 90)

A-

3.7

[82, 85)

B+

3.3

Good: The student has a   relatively good understanding of the courses attended, and can solve   course-related problems.

[78, 82)

B

3.0

[75, 78)

B-

2.7

[71, 75)

C+

2.3

Average: The student has a   certain level of understanding of the courses attended, and can basically   solve course-related problems.

[67, 71)

C

2.0

[63, 67)

C-

1.7

[60, 63)

D

1.0

Passing: The student meets   the minimum requirement of course understanding, and can solve relatively   simple problems with obvious flaws.

[0,60)

F

0

Unqualified (Fail)

 

P

N/A

Pass

 

F

N/A

Fail

 

The GPA for Master students and Direct PhD students is calculated according to the following formula:

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Article 17 Graduate students who have not enrolled the course shall not be permitted to attend the examination. The course instructor shall not register grades for them. The Graduate School does not recognize such grades and/or credits.

 

Article 18 Students who are absent from more than one third (inclusive) of the lectures shall not be allowed to attend the examination or assessment. The corresponding courses must be retaken.

 

Article 19 The course instructor and the exam marker shall be realistic, objective and impartial when evaluating the performance of the graduate students, so as to ensure the quality and veracity of the course grades. For General Courses and Specialized Courses with a considerable number of students, in particular, the grades shall follow a normal distribution. The grade of graduate courses can either be based on the final examination, or by combining the students’ daily performance (including quizzes, homework, report, experiment, practice, etc.) and the final examination results.

 

Article 20 The instructors of General Courses shall register the grades into the Graduate Education Info Management System within 10 working days after the examination, and print the summary of grades of the class, which shall be firstly confirmed and signed by the instructor, then reviewed and stamped by the Graduate Academic Affairs Office of the School (Department), and finally reported to the Academic Affairs Office of the Graduate School. If the grade of Specialized Courses (including Specialized Core Course, Specialized Advanced Course and Optional Course) is drawn only from the students’ daily performance and the written examination, the course instructor shall register the grades into the Graduate Education Info Management System within 10 working days after the examination, and print the summary of grades of the class. The transcript shall be confirmed and signed by the instructor, and delivered to the Graduate Academic Affairs Office of the School (Department) for archive. In case the grade of the Specialized Course also includes the students’ performance on essay, report or interview besides the daily performance and written examination, the course instructor shall register the grades into the Graduate Education Info Management System within 30 working days after the examination. After the summary of grades of the class is printed, the instructor shall sign it upon affirmation, and have it delivered to the Graduate Academic Affairs Office of the School (Department) for archive. The grades for cross-school (-department) elective courses shall be registered by the School (Department), which delivers the course.

 

Article 21 The original examination documents for the graduate courses, such as the test problems and the test papers (including oral test record, assessment paper, etc.), shall all be kept for 5 years by the Graduate Academic Affairs Office of the School, which delivers the course.

 

Article 22 The graduate students can login the Graduate Education Info Management System to access the grades obtained. When in doubt, the student can apply to the Academic Affairs Office of the School (Department) to recheck the grade (Application shall be filed no later than the first 4 weeks of the new semester). Upon review and approval by the aforementioned School, the application shall be reported to the Academic Affairs Office of the Graduate School for review. Once approved, the application shall be transferred to the School (Department) that delivers the course, which shall provide feedback within 5 working days. After receiving the feedback, the Academic Affairs Office of the Graduate School shall deliver it to the student within 3 working days. The recheck is limited only to mistakes concerning test sheet grading, grade recording, and grade input. Strictness on grading is not included. The student cannot access the original papers by him/herself.

 

The Graduate Academic Affairs Office of the School is responsible for issuing transcript for employment, examination or similar purposes. The transcript comes into effect when bearing the grade verification stamp and the official stamp of the School. The transcripts for graduated students are issued by the University Archive, and shall bear the special stamp of the Archive to be effective. The transcript (including diploma and degree certificate) for studying abroad is reviewed and issued by the Graduate Education Service Center of the Graduate School, and shall bear the special stamp (including the special stamps for degree and diploma) to come into effect. Various proofs of graduate students’ performance shall reflect their studies at the University truthfully, and shall not be altered at will.

 

Chapter Eight: Teaching Inspection and Appraisal

 

Article 23 Daily teaching appraisal and inspection are implemented by the respective Schools (Departments) in cooperation with the Graduate School. The Graduate School centers on the inspection of class attendance, classroom order and teaching practice of graduate General Courses. The head of School (Department) in charge of graduate education and the academic staffs shall conduct casual inspections on graduate courses within the School in terms of the above-mentioned aspects, and hold experience exchange meetings on learning and teaching from time to time, so as to grasp the progress of graduate courses within the School.

 

Article 24 As an important organization to inspect and appraise the teaching activities in graduate programs within the University, the Graduate Education Steering Committee shall make casual inspections on the teaching quality and management of the graduate courses of respective Schools (Departments). All the Schools shall actively cooperate with the Committee, and carefully heed the advice from the Committee, so as to make further improvement. 

 

Article 25 Teaching inspectors are an important guarantee of the effective supervision on the teaching activities of the graduate programs within the University. The inspectors are from both the University and School level, responsible for the research, quality appraisal and counseling of the teaching and management of graduate programs. Through visiting classes and on spot interview, the inspectors randomly inspect all the teaching activities in graduate programs within the University.

 

Article 26 Based on self-appraisal and inspection of respective Schools (Departments), the Graduate School shall organize the Graduate Education Steering Committee, teaching inspectors and relevant experts to conduct regular inspections on the teaching activities, visit classes and carry out various forms of course appraisal. The Graduate School shall also organize online student evaluations for the graduate General Courses and Specialized Core Courses. Results of these activities shall be submitted to relevant Schools (Departments) and course instructors, so as to improve the teaching activities.

 

Chapter Nine: Supplementary Provisions

 

Article 27 These regulations are subject to interpretation by the Graduate School and come into force on September 1, 2017. In case of any discrepancies with previous provisions, these regulations shall prevail.

 

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